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Conflict of Interest
stay tuned… we are updating this section

References:

A. Values and Ethics Code for the Public Sector, 15 Dec 11
B. 1467-15 (CRS/DEP) Annex A, Defence Ethics Program Interim Partnering Guidelines, 19 Jun 06
C. DAOD 7021-0, Conflict of Interest and Post-Employment
D. DAOD 7021-3, Acceptance of Gifts, Hospitality and Other Benefits
E. VCDS Group Order 3021-1, Acceptance of Gifts, Hospitality and Other Benefits
F. CDS Directive, Acceptance of Invitations by Canadian Armed Forces Members to Events and Galas, 31 Jul 13
G. CANFORGEN 030/07 CRS 0063, Sponsorships and Donations – Interim Guidance, 221446Z Feb 07
H. DAOD 7023-0, Defence Ethics
I. Form DAOD 7021-1A, Confidential Report
J. DND and CF Code of Values and Ethics

A Conflict of Interest (COI), as defined by Defence Administrative Order and Directive (DAOD) 7021-1, means a scenario “that arises from an activity or situation that places a [Department of National Defence] employee or a [Canadian Armed Forces] member in a real, potential or apparent conflict between their private interests and their official duties and responsibilities”. Employees of the Department of National Defence and members of the Canadian Armed Forces are to prevent and avoid such situations in the interest of upholding the credibility and integrity of the defence institution as a whole.

Participation in the AOC and its Chapters does not inherently constitute a COI, though it behoves all AOC members to be mindful of their actions with regard to the potential for one to arise during interaction between government officials/employees and the private sector. Whether one is a representative of government or industry, knowledge of what interactions are or are not permissible will facilitate productive and mutually beneficial dealings within the AOC MLC membership.

Several directives have been published, listed at References A through H, to provide guidance on avoiding conflicts of interest. Key guidance points, in accordance with DAOD 7021-1, are: 

  • In carrying out their official duties, DND employees and CF members shall arrange their private affairs in a manner that will prevent a real, apparent or potential COI from arising; 
  • DND employees and CF members shall not step out of their official roles to assist a person or private entity in their dealings with the government if this would result in preferential treatment to the person or entity; and 
  • Providing information that is easily accessible to the public, to relatives or friends, or to private entities in which DND employees and CF members or their family members or friends have interests, is not considered preferential treatment.

Should a Department of National Defence employee or Canadian Armed Forces member choose to become more involved in the inner workings of the AOC or the Maple Leaf Chapter, such as election to the Chapter’s Board of Directors, it is necessary to submit DAOD Form 7021-1A, Confidential Report (Reference I) to Chief of Review Services (CRS) to outline the nature of their activity. This will provide CRS and DND notice of the activity and allow them the opportunity to provide guidance on any potential COI that may arise. In most circumstances, such activity will not constitute a COI; however, with the issuance of the updated DND and CF Code of Values and Ethics at Reference J, a Confidential Report is now required for all outside activities regardless of whether the member/employee believes there to be a potential for COI.

As of 1 August 2015, the Defence Administrative Orders and Directives are no longer available on the Internet. Alternately, the form is available on the DND Intranet at http://intranet.mil.ca/en/defence-admin-orders-directives/7000/toc-7021.page . For civilians who wish to read the DAOD on COI, please see http://www.forces.gc.ca/en/about-policies-standards-defence-admin-orders-directives/index.page to inquire.

 

Completing DAOD Form 7021-1A, Confidential Report:

NOTE: The form is Protected B when completed, to protect the member’s/employee’s personal information. The electronic copy must therefore be encrypted and handled accordingly.

1. Fill out the information blocks at the top with your personal information (SN/PRI, name, unit, etc.).

2. In the disclosure portion, describe the role you fulfil within the Chapter. It is advisable to write a bit about the Chapter as well to give context. An example is shown below for your consideration:

“I have recently (volunteered/been elected/been appointed) as __________ of the Association of Old Crows (AOC) Maple Leaf Chapter.” (State what your specific role is within the Chapter and the duties or intent of the role. It is advisable to also include a statement demonstrating compliance with directives on acceptance of gifts, hospitality and other benefits.)
“In accordance with the Chapter By-Laws, the objective of this organization is to promote the exchange of ideas and information in the fields of Electronic Warfare (EW)/Information Operations (IO) and Electromagnetic Spectrum (EMS) operations, to recognize the advances and contributions to EW/IO/EMS, to document the history of electronic warfare; and to commemorate fittingly, the memory of fellow Crows. The Chapter is civilian in nature and shall not be used for the dissemination of partisan principles, nor for the promotion of the candidacy of any person seeking public office or preferment, nor for the promotion of any commercial enterprises.”
“More information on the Chapter, the AOC and my role within the organization is available at http://www.canadiancrows.org/ .”

3. Once completed, sign and submit to CRS at the address written on the top of the form via hardcopy or secure email.